Executive Assistant
Overview:
The Executive Assistant provides high level support for all members of the Management Team. The EA is responsible for the fulfillment of team goals and action items through facilitation, communication, and organizational support.
In addition, the EA supports whole company services and communications (both external and internal) by ensuring implementation of and adherence to administrative systems, procedures and policies. They monitor administrative projects/tasks and client projects.
Supervision, coaching and training of lower-level staff is part of the EA duties, as well as providing important support in the onboarding and orientation of new Team Members.
What it looks like when the EA is effective:
In-house technical experts, remote staff, and collaborators on different teams effectively communicate, are always on time and prepared. They have the information they need from the team at their fingertips to problem solve and perform to the best of their potential together.
A robust, organized and complete shared company drive and calendar of up-to-date information is in place and available to all, at appropriate levels.
Together, we excel in client stewardship and consistently deliver a high level of service.
Team Members feel supported in their onboarding and understanding of “how we work” and are encouraged/empowered to pursue learning and advancement.
REQUIREMENTS
A kind, energetic, positive spirit– solutions driven, focused mentality and able to pay attention to details every day.
Leader able to collaborate and be flexible and imaginative in helping other team members.
Excellent verbal and written communication skills. Knowledge of the English language including the meaning and spelling of words, rules of composition, and grammar. Proven writing experience is a must.
Manage and track tasks with little input on day-to-day priorities.
Multi-task and be very detailed when working in a dynamic environment.
Well organized and methodical with data handling and calendars.
Minimum 7 years experience in a similar administrative management position or assist, preferably in a small business setting.
Proficiency in Google Business, HubSpot, comfortable working in spreadsheets.
Bachelor's Degree or equivalent.
This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor.
ll other duties as assigned
Offer range: 65 – 120K with 50% health insurance, dental and vision benefits, 100% life insurance. Paid vacation. Package dependent on experience and skill level.
To apply, click the link above and email us your resume + a bit about yourself and why you are interested in the position. We look forward to hearing from you.